Features
Archiving & Retrieval
Mail Safe has the capability to store email messages from any email server or service that
adheres to standard protocols. This includes popular cloud services like Office 365 and G Suite,
as well as traditional email servers like Exchange, Domino, and GroupWise. To ensure accuracy
and integrity, SMTP journal forwarding is employed to capture an exact replica of each new
message at the moment it is sent or received. Additionally, the Message Archiver can directly
retrieve messages from email servers using the IMAP or POP3 protocols.
Mail Safe offers a convenient solution for archiving existing email
data from Microsoft Exchange and Office 365. With its automated MAPI import capability, you can
directly archive your emails without any hassle. Additionally, if you are using other email
servers, you can easily import your data using PST files. The best part is that there are no
restrictions or extra charges for utilizing either of these approaches to archive your valuable
data.
Mail Safe has the capability to duplicate the folder arrangement found in every user's Exchange
or Office 365 mailbox to their archive. This feature simplifies the process of searching for and
accessing historical data, ensuring a seamless user experience for both current and archived
information.
End users have the ability to conveniently access their archived data through the web interface
that is tailored to their specific roles. This user-friendly platform offers a wide range of
search options, including basic and advanced features, empowering users to effortlessly locate
and retrieve any of their archived messages. Additionally, they can easily download and respond
to these messages as needed.
The Mail Safe Message Archiver allows users to effortlessly export specific data whenever
needed, either on a spontaneous or regular basis, without any extra charges. This feature is
accessible to both administrators and end users, and can be controlled through the standard web
interface. The exported data can be saved in either PST or EML format.
Compliance, Search & Discovery
Mail Safe offers the option to customize email retention policies, guaranteeing the preservation
of an exact and fully compliant copy of each sent or received email for the necessary duration.
These policies encompass data stored in public folders and can be easily adjusted to meet even
the most intricate compliance and business requirements.
You have the option to assign one or multiple auditors the authority to impose legal holds on
particular information. By implementing a legal hold, the data is safeguarded from any
alterations until the hold is lifted or expires. Mail Safe has the capability to enforce
specific litigation holds on chosen data for each individual case. These holds will protect the
data and ensure that it cannot be modified or deleted for the duration necessary for each case,
irrespective of any other retention policies.
Mail Safe provides user-friendly search features, starting from simple searches for lost emails
to complex Boolean search methods for audits and e-discovery purposes. Saved search parameters
can be reused, and text searches can cover contents, attachments, and various metadata fields.
Mail Safe maintains a precise log of all system operations, aiding in the enforcement and
display of regulatory adherence. Administrators can utilize the search function to pinpoint a
particular group of operations, and audit data can be effortlessly exported for further
examination or reporting purposes.
Mail Safe maintains a precise log of all system operations, aiding in the enforcement and
display of regulatory adherence. Administrators can utilize the search function to pinpoint a
particular group of operations, and audit data can be effortlessly exported for further
examination or reporting purposes.
Management
Our step-by-step guide makes it incredibly simple for customers to set up Mail Safe on their
own. Rest assured, In fact, for the
majority of our customers, the entire process usually takes less than an hour.
Mail Safe securely stores data using widely accepted industry formats, enabling organizations to
effortlessly retrieve and transfer their archived data to PST or EML format as required. This
eliminates the risk of being locked into proprietary data formats, a common issue with other
vendors' products.
Mail Safe enhances storage efficiency through the utilization of single-instance storage,
effectively removing any redundant duplicates of message content and attachments. Additionally,
complete message compression serves to further decrease your continuous storage needs,
ultimately leading to reduced backup timeframes for your Message Archiver device.
Several Mail Safe Message Archiver appliances can be clustered to ensure high availability and
facilitate solution expansion. This allows for scalability as your business expands, preventing
unnecessary resource over-provisioning.
Management
The Mail Safe Cloud Control online management platform allows administrators to centrally manage
the setup and functionality of all their Mail Safe services and devices. This user-friendly
interface simplifies the process for small and medium-sized businesses to deploy and maintain
their Mail Safe archiving solution with minimal IT resources.
Mail Safe seamlessly integrates with LDAP services, including Active Directory and Azure AD, to
streamline the continuous administration of user-level access controls. If necessary, local
setup and management of additional users can be effortlessly performed, and there are no fees
associated with preserving historical data for existing users.
left.
Various pre-defined user roles have been integrated to facilitate the management of individual
users' access to archived data and the administration of specific archiving functionalities.
Detailed access permissions for auditors can be customized to limit access to specific data
sets.
The Mail Safe Message Archiver offers extensive reports on archiving activity, cost savings, and
anticipated storage expansion. These reports can assist in optimizing the utilization and
deployment of your infrastructure, while also aiding in your future planning endeavors.
The Message Archiver appliance is equipped with security measures such as tamper-resistant
storage and a robust operating system. Prior to archiving, all data undergoes thorough scanning
for viruses, spyware, and malware. Customer data stored in the Mail Safe Cloud is safeguarded
through AES 256-bit encryption, with redundancy ensured by geographically dispersed data centers
and multiple data copies. SMTP journaling is protected with TLS encryption and public key
cryptology (RSA 1024), while remote connections to the Cloud Archiving Service are secured using
HTTPS or Secure FTP.